This website www.mindthegreeks.com (hereinafter the “Website”) is operated by the company  “KAKTOS PUBLICATIONS” (hereinafter the “Company”, “we”, “us” or “our”), legally established in Greece, with registered address at Laskaridou 35, 17676, Kallithea, Greece, and duly represented.

The Company acts as Data Controller and is committed to protecting your personal data and respecting your privacy, in accordance with applicable national and European legislation, and in particular the General Data Protection Regulation (EU) 2016/679 (“GDPR”).

Please read this Privacy Policy carefully, as it explains how and why we collect, use, and protect your personal data when you visit or use the Website.

1. SCOPE OF APPLICATION

This Privacy Policy applies to all visitors, users, and customers of the Website and covers any personal data collected during browsing, communication, registration, or use of our services.

2. WHAT INFORMATION WE COLLECT

A. Personal data you provide voluntarily

We collect personal data that you voluntarily provide to us when you contact us, subscribe to newsletters, create an account, or otherwise interact with the Website.

This may include:

  • Contact details: full name, email address, telephone number

  • Account details (if applicable): username and email address

  • Communication content: information you provide via contact forms, emails, or other communications

  • Any additional information you choose to provide in free-text fields

All information provided must be accurate, complete, and up to date. You are responsible for notifying us of any changes.

B. Information collected automatically

When you visit the Website, we automatically collect certain technical and usage data, such as:

  • IP address

  • Browser type and version

  • Device type and operating system

  • Language preferences

  • Referring URLs

  • Date, time, and duration of visits

  • Pages viewed and interactions with the Website

This information does not directly identify you but is necessary for the security, proper operation, and performance analysis of the Website.

We also use cookies and similar tracking technologies, subject to your consent. For more details, please refer to the Cookie Policy of the Company.

C. Information from third-party sources

We may receive limited information from third-party sources, such as:

  • Social media platforms (e.g. when you interact with our social media pages)

  • Marketing or analytics partners

  • Publicly available sources

3. HOW WE USE YOUR DATA – LEGAL BASES & PURPOSES

We process your personal data only when legally permitted, based on one or more of the following legal bases under Article 6 GDPR:

  • Performance of a contract

  • Compliance with legal obligations

  • Legitimate interests of the Company

  • Your explicit consent, where required

Purposes of processing include:

  • Providing and managing our services

  • Communicating with you and responding to enquiries

  • Managing subscriptions and newsletters

  • Improving the Website and user experience

  • Website security and fraud prevention

  • Statistical analysis and performance monitoring

  • Marketing and promotional activities, where consent has been provided

  • Legal compliance and protection of the Company’s rights and interests

4. WHO HAS ACCESS TO YOUR DATA & DATA SHARING

Access to your personal data is limited to:

  • Authorized employees of the Company

  • Trusted partners and service providers acting on our behalf

  • Third parties where required by law or legal obligation

The Company does not sell, rent, or trade your personal data.

Third-party service providers may include:

  • Website hosting providers

  • Analytics services (such as Google Analytics)

  • Marketing and advertising platforms

  • IT, security, and technical support providers

All third parties are contractually bound to ensure an appropriate level of data protection and confidentiality.

5. COOKIES & TRACKING TECHNOLOGIES

The Company uses cookies and similar technologies to ensure the proper operation of the Website, analyze traffic, and enhance user experience, in accordance with your choices.

You may manage or withdraw your consent at any time through your browser settings or by consulting the Cookie Policy.

6. GOOGLE MAPS

The Website may use Google Maps APIs to provide location-based services.

The use of Google Maps is subject to Google’s Terms of Service and Privacy Policy. By using this feature, you accept Google’s applicable terms.

7. DATA STORAGE & RETENTION

Your personal data is stored securely on servers located within the European Union / European Economic Area (EU/EEA).

The Company retains your personal data only for as long as necessary to fulfill the purposes described in this Privacy Policy or as required by applicable law. Upon expiration of the retention period, the data is securely deleted or anonymized.

8. DATA SECURITY

The Company implements appropriate technical and organizational security measures to protect your personal data, including:

  • SSL/TLS encryption

  • Controlled access and authentication procedures

  • Firewalls and antivirus systems

  • Secure backup procedures

  • Internal data protection and confidentiality policies

While all reasonable measures are taken, no data transmission or storage system can be guaranteed to be 100% secure.

9. CONFIDENTIALITY OF TRANSACTIONS

All data transmitted through the Website is treated as confidential and is used solely to the extent necessary to provide the Company’s services or to comply with legal obligations.

10. DATA OF MINORS

The Website is not intended for individuals under the age of 18.

The Company does not knowingly collect personal data from minors. If you believe that personal data of a minor has been collected, please contact us immediately.

11. YOUR RIGHTS

In accordance with Articles 15–22 of the GDPR, you have the right to:

  • Access your personal data

  • Rectify inaccurate or incomplete data

  • Request erasure (“right to be forgotten”), where applicable

  • Restrict processing

  • Data portability

  • Object to processing

  • Withdraw consent at any time

You may exercise your rights by submitting a request to info@mindthegreeks.com.

The Company will respond within one (1) month, in accordance with GDPR requirements.

You also have the right to lodge a complaint with the Hellenic Data Protection Authority (www.dpa.gr) or with your local supervisory authority.

12. UPDATES TO THIS PRIVACY POLICY

The Company may update this Privacy Policy from time to time to reflect legal, technical, or operational changes.

Any updated version will be published on the Website and will be effective from the date of publication.

13. CONTACT US

For any questions regarding this Privacy Policy or the processing of your personal data, you may contact us at:

Email: info@mindthegreeks.com